Every Private Limited Company registered in India must fulfil a set of mandatory annual compliances under the Companies Act, 2013 and the Income Tax Act, 1961. Failure to comply results in heavy penalties — ₹200 per day on late ROC filings, plus compounding penalties that can reach lakhs of rupees. This checklist covers every compliance your Pvt Ltd company must complete each financial year.
Why Annual Compliance Matters
Annual compliance is not just a legal obligation — it protects your company from:
- ▸Strike-off by ROC (Registrar of Companies) for non-filing
- ▸Director DIN deactivation
- ▸Penalties ranging from ₹200/day to ₹50,000+ per violation
- ▸Difficulty in bank loan approvals or investor due diligence
- ▸Being blacklisted from future government tenders
Complete Annual Compliance Checklist
1. Board Meetings Minimum **4 Board Meetings** per year, with not more than 120 days gap between two consecutive meetings. First meeting must be held within 30 days of incorporation. Minutes must be drafted and maintained.
2. Annual General Meeting (AGM) Must be held within **6 months from the end of the financial year** (i.e., by September 30 for companies with March year-end). First AGM must be held within 9 months of incorporation. At least 21 days advance notice is required.
3. Statutory Audit A Chartered Accountant (CA) must audit the company's financial statements every year — mandatory regardless of turnover or profit. The audit report is attached to financial statements filed with ROC.
4. MCA Annual Filings
| Form | Purpose | Due Date |
|---|---|---|
| AOC-4 | Financial Statements (Balance Sheet, P&L, Notes) | Within 30 days of AGM |
| MGT-7 | Annual Return (shareholders, directors, share capital) | Within 60 days of AGM |
| ADT-1 | Auditor Appointment (first auditor or new appointment) | Within 15 days of AGM |
| MGT-14 | Filing of Board Resolutions (for specified resolutions) | Within 30 days of passing resolution |
| DIR-3 KYC | KYC of every director | September 30 every year |
5. Income Tax Compliance
| Form/Task | Due Date |
|---|---|
| Advance Tax (if tax liability >₹10,000) | June 15 (15%), Sep 15 (45%), Dec 15 (75%), Mar 15 (100%) |
| TDS Return (Form 24Q, 26Q) | Quarterly — July 31, Oct 31, Jan 31, May 31 |
| Income Tax Return (ITR-6) | October 31 (with audit) |
| Tax Audit Report (Form 3CA-3CD) | September 30 |
| Transfer Pricing Report (if applicable) | November 30 |
6. GST Compliance (if GST registered)
| Return | Due Date |
|---|---|
| GSTR-1 (outward supplies) | 11th of next month (monthly) or 13th of following quarter (quarterly) |
| GSTR-3B (summary + payment) | 20th of next month |
| GSTR-9 (annual return) | December 31 |
| GSTR-9C (reconciliation, if turnover >₹5 crore) | December 31 |
7. Other Ongoing Compliances
- ▸PF/EPF Return (ECR): Monthly by 15th — if 20+ employees
- ▸ESIC Return: Monthly challan by 15th; half-yearly return by November 11 and May 12 — if 10+ employees
- ▸TDS Deduction and Payment: By 7th of next month; quarterly returns
- ▸Profession Tax (PT): Monthly or annual — varies by state
- ▸Shop & Establishment Act: Annual renewal in most states
Penalties for Non-Compliance
ROC Late Filing (AOC-4 / MGT-7):
- ▸Up to 30 days delay: ₹200/day
- ▸30–60 days: ₹200/day + additional fees
- ▸After 60 days: ₹400/day + additional fees
- ▸Director may be disqualified under Section 164(2) for 5 years
Income Tax Penalties:
- ▸Late ITR filing: ₹5,000 (turnover >₹5 crore: ₹10,000)
- ▸Non-filing: Prosecution under Section 276CC
- ▸Late TDS return: ₹200/day under Section 234E (no maximum)
- ▸TDS non-deduction: 100% of TDS amount as penalty
Director KYC (DIR-3 KYC) — Often Missed
Every director holding a DIN (Director Identification Number) must complete DIR-3 KYC annually before September 30 — even if they are not active directors. Missing DIR-3 KYC results in the DIN being deactivated, which prevents the director from signing any MCA forms until KYC is completed (with a late fee of ₹5,000).
Conclusion
Annual compliance for a Private Limited Company in India is substantial but manageable with the right professional support. Missing deadlines is costly — a single late AGM triggers cascading delays in AOC-4, MGT-7, and audit timelines.
Biswa Corporate Solutions provides complete annual compliance packages for Private Limited Companies — board meeting minutes, financial statements, ROC filings, income tax returns, and all statutory registers. Contact us to get a compliance calendar customised for your company.
